Mastering SAP GUI: Essential Tips and Tricks
SAP GUI (Graphical User Interface) is the main interface for interacting with SAP systems. Mastering its features can significantly enhance your productivity and user experience. In this guide, we will cover four essential tips: customizing background colors for different systems or clients, displaying technical codes in the SAP menu, viewing technical codes in the SAP IMG (Implementation Guide), and displaying the technical codes of document types in SAP sessions.
1. Customizing Background Colors for Different Systems or Clients
When working with multiple SAP systems or clients, it’s easy to get confused about which environment you are in. Customizing the background colors can help you quickly identify different systems or clients and prevent mistakes.
1. Steps to Customize Background Colors:
1.1 Open SAP GUI: Start your SAP GUI and highlight the connection you want to customize without logging in.
1.2. Access Properties: Click on the "Properties" button after selecting your connection.
1.3. Set the Color:

• In the Properties window, go to the "Appearance" tab.
• Check the option “Set Color to System or Client”.
• Choose a distinct color from the color palette for this connection.
• Click "OK" to save the changes.

1.4. Save and Connect: Click "Save" and log into the system to see the new background color applied.
Repeat these steps for each system or client, assigning a unique color to each one.
2. Displaying the Technical Code in the SAP Menu
To navigate SAP efficiently, you might prefer using transaction codes. Displaying these technical names in the SAP menu allows for quicker access and identification of tasks.
Steps to Display Technical Codes:
2.1. Open User Settings:

• Log into your SAP system.
• Go to the main menu bar and select "Extras".

2.2 Enable Technical Names:

• Choose “Settings” from the dropdown menu.
• In the Settings dialog box, check the “Display Technical Names” option.
• Click "OK" to confirm.

2.3 View the Changes:

• The SAP menu will now display transaction codes alongside their descriptions.

This setting is particularly useful for those who prefer direct access via transaction codes or need to frequently reference them.
3. Displaying the Technical Code in SAP IMG
The SAP IMG (Implementation Guide) is crucial for system configuration. Displaying technical codes within the IMG helps administrators and consultants quickly find and modify specific configuration settings.
Steps to Display Technical Codes in SAP IMG:
3.1. Open the SAP IMG:

• Log into your SAP system.
• Enter the transaction code SPRO in the command field and press Enter.
• Click “SAP Reference IMG” to open the Implementation Guide.

3.2. Show Technical Keys:

• In the IMG, go to the menu bar and select “Extras”.

3.3. Enable Display of Keys:

• From the dropdown menu, select “Settings”.
• In the settings dialog box, check the “Display Key” or “Show Key” option.
• Click "OK" to apply the changes.

View the Technical Codes:
The IMG nodes will now display their technical names alongside their descriptions.
This setting simplifies the process of identifying and working with specific configuration nodes.
4. Displaying Order Type in SAP GUI
To display the code for e.g. document types directly in the Purchase Order (PO) display in SAP GUI, follow these steps:
4.1. Open the Purchase Order Display:

• Enter transaction code ME23N in the command field and press Enter. This opens the display mode for Purchase Orders.

4.2. Enable Technical Names Display:

• To view document types, you need to enable the display of technical names in the SAP GUI.
• Click on the "Customize Local Layout" button or press Alt + F12.

4.3. Access the Options:

• In the menu that appears, select "Options".

4.4. Navigate to Interaction Design:

• In the Options window, go to “Interaction Design” and then to “Visualization & Interaction”.

4.5. Enable Technical Names:

• Check the option “Show Keys in Dropdown Lists”.
• This setting will ensure that the technical names (such as document types) are displayed alongside their descriptions in dropdown lists and other relevant fields.

4.6. Apply and Save:

• Click "Apply" and then "OK" to save your changes.
• Reopen the transaction ME23N to see the changes take effect. The document type will now be displayed alongside its description.

Note: If the document type is still not visible, ensure that the specific view or layout you are using in ME23N is configured to show the document type field.
Conclusion
By mastering these SAP GUI tips, you can enhance your efficiency and improve your overall SAP experience. Customizing background colors helps in quickly distinguishing between different environments. Displaying technical codes in the SAP menu and IMG streamlines navigation and configuration. Viewing technical codes for order types aids in precise document management.

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